General Accounts Payable FAQs - Loyola Marymount University

If the Payee will not be reported, why do I have to submit a W9?

Although we will not be reporting taxes for the Payee we do need to keep a W9 on file.

Can I pay a speaker for services and get reimbursed?

Accounts Payable discourages employees to pay a speaker directly as specific forms are required when paying for services. If you have already paid the speaker please obtain a W9 for the speaker and submit that with your reimbursement request. Additional information may be required.

I need a check immediately and cannot wait until the next check run. What should I do?

The Accounts Payable office will accommodate rush requests on a case by case basis. The rush must be requested and/or approved by a Dean or a Vice President of the Department. Email approvals are permitted. Rush requests must be hand delivered to the Accounts Payable office.