P-card FAQs - Loyola Marymount University

Where do I reconcile my P-card?

Employees must reconcile their P-card transactions in WorkDay (through Expense module by creating an expense report for T&E card charges and through Purchases module by creating a procurement verification report for Procurement card charges). All p-card transactions are imported from JP Morgan and should appear in your queue to reconcile in WorkDay. Do not create an out of pocket expense report for a p-card transaction.

Can I use my P-card to buy my child’s airline ticket since she is traveling with me on my business trip?

Personal purchases are strictly prohibited on the P-card. If in doubt, use your personal credit card and get reimbursed. Another option is to charge the 2 airline tickets on separate credit cards.

I am using the P-card to rent a car. Should I purchase car rental insurance?

No, JP Morgan Chase has automatic insurance coverage when renting a vehicle on the P-card. Please refer the Travel and P-card policy for various types of coverage offered by the bank and the University.

If I need to make a purchase that exceeds my P-card's limit. Can I split the purchase between two separate transactions?

Splitting P-card transactions to circumvent P-card limits is not allowed. Please ask your Supervisor to email the P-card coordinator to increase your single limit temporarily. The increase can be made immediately in most cases.

Should I still use my P-card if a vendor is charging a fee to pay by credit card?

No, if the vendor charges a fee then please approve the invoice for payment and forward to the Accounts Payable office to be paid by check.